Assistant Program Coordinator - PH

About the Role

We are a fast-growing IT service provider and we are looking for an assistant program coordinator to support our administrative needs and is open to grow towards technology services. We envision this turning into a career growth opportunity for the right person.

Responsibilities

• Monitor, respond, and organize emails or correspondence in a timely manner

• Schedule, coordinate, and attend executives’ meetings and send out accurate minutes of the meetings on time

• Follow-up sales and manage the calendar

• Organize information from multiple sources

• Prepare reports and PowerPoint presentation for internal and client meetings

• Assist in company projects

• Coordinate events and do extensive research depending on the industry or topic assigned to support management objectives

• Provide support through various documentation

• Handle and record time entries in computer systems as needed

• Make travel arrangements for executives

• Provide other administrative support as needed by the role

Requirements

• 5+ years experience in coordination (preferably with background in project management, product management, business analysis and/or IT services)

• Graduate of any 4-year course, in a related discipline or equivalent work experience required

• Highly organized, efficient, productive, keen attention to detail, and focused on task completion

• Quick learner, can work well without constant supervision, self motivated and well disciplined

• Able to use available information and assist or redirect the executive's focus according to the priority for the day or week

• Can support building PMO, Data, and other emerging practices

• Can assist in creating constant reports - weekly and daily reports

• Able to take some of the assignments on the executive's plate and liaise with internal PMs, Product Managers, Practice Manager, and other EAs

• With excellent written and verbal English communication skills

• Adept in business correspondence with clients

• Able to grow in different fields of technology and services

• With advanced time management skills

• Mastery of Google Calendar, Google Drive, Zoom, and MS Office: Word, PowerPoint, Outlook, and Excel

• With excellent transcription skills and can send out minutes of the meetings on time

• Have a fully functional and up-to-date computer with which to perform duties

• Willing to install next generation end point protection on the computer

• Knowledge in any project management tools like ClickUp or JIRA, etc. is a plus

• Experience in working for an IT company is preferred

• Currently residing in the Philippines

• Willing to work during US Pacific business hours (8am-5pm PDT)